1. Home
  2. Find a job
  3. HR/Finance administrator

HR/Finance administrator

HR/Finance administrator 

MSF in Yida, refugee camp Caption
In South Sudan, MSF is present in Yida, next to the border with Sudan. This village hosts a camp of refugees who escaped shellings in South Kordofan.

At the current time we are prioritising fluent (minimum high B1 level)  French or Arabic speakers in addition to English - although English-only speakers may still apply.

Being a human resources/finance administrator is a fun and varied job.

In an emergency, you may be required to arrange the tripling of the workforce in a project in a matter of weeks, while in a regular project you may work on building training programmes for local Médecins Sans Frontières/Doctors Without Borders (MSF) staff.

You’ll take care of much of the day-to-day running of the project, from payroll to managing the international staff compound. Ultimately, you will be responsible for ensuring that the project has the right people to ensure its success.

Responsibilities

As an HR/finance administrator you act as a support to the entire international team, managing their accommodation and food, supporting the project coordinator and liaising with the capital office to ensure that the project is run in line with local laws and customs.

In smaller projects, you may also manage the supplies for the project.​

Management of local staff

As an HR/finance administrator you work very closely with local staff - arranging for their recruitment, training, accommodation, contracts and payment as well as dealing with disciplinary cases.

A large part of your work is to build the capacity of these local staff as well as ensure safe and fair working conditions.

Day to day tasks

Our HR/finance administrators come from a wide range of backgrounds, from management and social sciences to finance and HR professionals.

They are usually based in the projects, and their tasks over the month may include some or all of the following:

  • Arranging payroll for all national staff
  • Managing payment and administration of daily workers
  • Working with the domestic staff to ensure that the accommodation bases are in good order
  • Planning the HR for the project and arranging recruitment or terminations as necessary as the project evolves
  • Working with the department heads to ensure that national staff are managed well, from ensuring they have access to the training they need through to delivering disciplinaries where required
  • Managing the project budget
  • Support the project coordinator with the security and coordination of staff

It can involve long hours and hard work, but is a wonderful opportunity to work closely with the staff across all departments, ensuring that the impact of MSF as an employer on the local community is a positive one.

Application guide

Read our guide on the application process for all overseas roles

Role requirements

Skills and expertise in the following areas:

  • Basic bookkeeping 
  • HR management 
  • Proven ability as a manager or team leader 
  • Office and supply management experience are also desirable
  • Previous overseas volunteer experience within a humanitarian setting 
  • Available for a minimum of nine months
  • Minimum of three months’ work, volunteering or travel experience in developing countries
  • Willingness to work in unstable areas
  • Adaptable and able to work in a multicultural team
  • Flexible and able to manage stress
  • Able to provide training and supervision to others
  • Previous experience in training and supervising others 
  • Fluency in English and a minimum of B1 level in French (according to CEFR)

Languages​

We're currently only looking for HR / finance administrator with good French or Arabic skills.

  • Minimum (high) B1 level in French or Arabic

Your language level may be tested during the recruitment process.

Pratiwi Sutowo, HR administrator, working in the MSF office in Kailahun, Sierra Leone.

In their own words

Get eye-witness accounts from MSF HR/finance administrator on our blogs site.

Before you apply

Make sure you read our application process guide for an overview of what to expect when you apply for an overseas role with the UK.

We take your safety, security and wellbeing seriously. Please watch these videos before you decide whether or not to apply for this job.

Apply to be an HR/Finance administrator

Please only apply if you meet all of the requirements below. 

1/6

I have read and understood the role description, and feel I can fulfil this role

2/6

I have spent at least three months travelling or working in the developing world

3/6

The UK is my place of residence and I have the right to live and work in the UK

4/6

I have a valid passport

5/6

I have managed a team of people

6/6

I am available for a minimum of nine months